Video Conferencing Gear for Polished Online Meetings
Video Conferencing Gear for Polished Online Meetings
Good video calls start with the right gear. This guide covers video conferencing gear for polished online meetings and how to use it effectively. You’ll find practical picks that boost visuals, sound, and on-screen presentations, every item chosen for real-world use in home offices and small conference rooms.
From whiteboard upkeep to display setup, these ten items keep your space tidy and your visuals sharp. For related display gear, check our Display/Visual collection.
⚡ Key Takeaways
- Prioritize clear visuals: good lighting, stable mounts, and clean backgrounds.
- Use an external mic and quiet environment to reduce echo and noise.
- Keep cables organized to protect gear and maintain a tidy workspace.
Nobo Deepclene Whiteboard Cleaner Spray 200ml
Keep whiteboards looking sharp for live notes during calls. This Deepclene spray targets stubborn marks on dry erase surfaces for quick cleans between sessions.
It’s suitable for all dry wipe boards and is handy as part of weekly maintenance. Use this spray to ensure your board visuals remain legible on camera, especially when presenting ideas live. Display/Visual gear can complement your setup.
Nobo Deepclene Whiteboard Cleaner Spray 200ml
9.79
Brand:
Material: Plastic
- Deep cleaning formula removes stubborn marks
- Safe for all dry erase surfaces
- Great for weekly whiteboard maintenance
- 200ml spray bottle
Deflecto 790645 banner stand
Use a banner stand to display signage during virtual meetings or hybrid sessions. This Deflect-O floor sign holder helps you present notices clearly with an eye-catching black backdrop.
The adjustable height and pivot feature on the sign holder let you tailor angles for camera view and attendee attention. For quick reference, see related display gear in our Display/Visual collection.
Deflecto 790645 banner stand
75.86
Brand:
Material: Metal and plastic components
- Bevelled floor sign holder
- Adjustable height and pivot feature
- Displays signs clearly with a black background
- Size: A3 (W715 x D85 x H445 mm)
Position the webcam at eye level so you’re looking straight ahead at the lens for natural eye contact and a more professional look.
— Mayo Clinic Health SystemBi-Office Maya Felt Board planning board
A planning board is a simple way to organize ideas during remote brainstorming sessions. The Maya Felt Board provides a smooth surface for notes and visuals to stay in view during calls.
Its aluminium frame keeps the board lightweight and sturdy, with color options to match your space. For more display options, explore our Display/Visual lineup.
Bi-Office Maya Felt Board planning board
107.66
Brand:
Material: Aluminium frame with felt board
- Aluminium framed felt noticeboard
- Smooth felt surface in six colors
- 1800 x 1200 mm size
- Enhances collaboration and planning
Light your face with a soft, front-facing light to reduce shadows and glare, rather than lighting from behind you.
— Mayo Clinic Health SystemRexel Nyrex™ Card Holders 152x102mm Clear (25)
Keep business cards and quick notes organized during calls with clear, accessible card holders. The Nyrex lineup provides visibility and protection for on-screen references.
The clear design lets you photocopy or scan contents easily, while a wipe-clean finish keeps maintenance simple. For related organization gear, see our Graphics Card Accessories section for compatible desk setups.
Rexel Nyrex™ Card Holders 152x102mm Clear (25)
17.03
Brand:
Material: Clear plastic
- Clear 152x102 mm card holders
- Sealed three sides with thumbhole
- Wipe-clean finish
- 25-pack
Cables Direct USB A - USB A M/F 0.12 m USB cable USB 2.0 Black
Reduce cable clutter with a short USB A to USB A extension that keeps essential devices connected during calls without tangling wires. This 0.12 m cable is compact and practical.
The simple straight connectors and USB 2.0 support provide reliable data transfer for peripherals like webcams and adapters in a tight desk setup. For cable management ideas, see our Audio collection for related accessories.
Cables Direct USB A - USB A M/F 0.12 m USB cable USB 2.0 Black
0.52
Brand:
Material: Plastic and copper
- USB 2.0, A-to-A, 0.12 m length
- Male/Female connectors
- Straight connectors
- Supports USB 2.0 data rates
Follow the 20-20-20 rule to prevent digital eye strain during long video calls: take a 20-second break every 20 minutes and look at something 20 feet away.
— American Optometric AssociationBoxlight SE1HD-930 projector lamp 130 W UHP
For projector-based presentations, ensure you have a reliable lamp with adequate brightness and life. This 130 W UHP lamp is designed for consistent performance on screen.
With around 2000 hours of service life, it’s a practical replacement option for compatible projectors, helping you avoid unexpected downtime during meetings. See compatible projector listings in our Display/Visual section.
Boxlight SE1HD-930 projector lamp 130 W UHP
297.17
Brand:
Material: Glass/metal lamp components
- 130 W UHP lamp
- 2000 hours service life
- Compatibility with Boxlight projectors
- Easy lamp replacement
Bi-Office 9D006021 projection screen 1:1
Projection screens improve visibility for remote participants; this model offers a stable setup and a matte white surface for crisp images on video calls.
The rugged steel case and tripod base keep the screen steady during use, while features like keystone elimination support easy alignment with front projectors. Explore other front-projector options in our Display/Visual collection.
Bi-Office 9D006021 projection screen 1:1
150.59
Brand:
Material: Steel case with projection surface
- Rugged steel case with stable tripod base
- Matte white projection surface
- Keystone eliminator for OHP use
- Flame retardant, mildew resistant washable cloth
- Sets up in seconds
Follow the 20-20-20 rule to prevent digital eye strain during long video calls: take a 20-second break every 20 minutes and look at something 20 feet away.
— American Optometric AssociationDeflect-O 790845 sign holder/information stand A4 Steel
Another option for in-room signage, this Deflect-O stand provides a sturdy display with a clean black backdrop to highlight notices during conference calls or training sessions.
The A4-sized display shares the same bevelled aesthetic with adjustable height and a pivot feature, making it easy to tailor your message to the camera angle. For related signage, browse the Display/Visual lineup.
Deflecto 790845 sign holder/information stand A4 Steel
62.14
Brand:
Material: Steel
- Bevelled floor sign holder
- Adjustable heights with pivot feature
- Eye-catching black display
- Size: A4 (W775 x D70 x H445 mm)
Light your face with a soft, front-facing light to reduce shadows and glare, rather than lighting from behind you.
— Mayo Clinic Health SystemBi-Office Maya Felt Board planning board
The Maya Felt Board helps you keep notes, screenshots, and ideas in view during virtual sessions. It’s a practical backdrop for collaborative planning.
With six color options and an aluminium frame, you can tailor the look to your room while keeping the board sturdy and easy to move. For more layout ideas, check our Display/Visual collection.
Bi-Office Maya Felt Board planning board
107.66
Brand:
Material: Aluminium frame with felt board
- Aluminium framed felt noticeboard
- Smooth felt surface in six colors
- 1800 x 1200 mm
- Enhances communication and planning
Position the webcam at eye level so you’re looking straight ahead at the lens for natural eye contact and a more professional look.
— Mayo Clinic Health SystemDigitus DisplayPort Connection Cable
For high-quality video transmission, a reliable DisplayPort cable is essential. This 1.0 m DP cable supports UHD 4K at 60 Hz for sharp remote visuals.
The cable includes interlock features for secure connections and DP 1.2 compatibility, making it a solid upgrade for any workstation setup. See other display accessories in our Display/Visual line.
Digitus DisplayPort Connection Cable
3.39
Brand:
Material: Copper conductors with plastic insulation
- DisplayPort 1.2, 1.0 m length
- Supports 4K/60 Hz
- Interlock and secure connectors
- DP M/M connectors
Keep cables organized to protect gear and prolong life. Simple cable management reduces wear and keeps workspaces tidy.
— Homes & GardensVivitek 5811116781-SU projector lamp 230 W
Having a ready spare lamp helps you avoid downtime during important calls or presentations when using projector-based displays. This 230 W lamp is designed for reliable performance.
With a 4000-hour standard life expectancy, it’s a solid upgrade for longer sessions and busy schedules. If you’re integrating projectors, see related lighting options in our Display/Visual range.
Vivitek 5811116781-SU projector lamp 230 W
61.56
Brand:
Material: Lamp components (glass/metal)
- 230 W replacement lamp
- 4000 hours life
- Brand compatibility: Vivitek
- Easy installation